Feeling the weight of wedding planning on your shoulders? From selecting the perfect venue to organising your guest list and staying within budget, the to-do list can seem endless.
But fear not, because when it comes to furnishing and decorating your wedding, Event Hire Co is here to simplify things for you!
If you’re unsure about what you need for your big day, our comprehensive wedding furniture hire checklist is your go-to guide. Covering everything from the ceremony to the reception, we’ve got all the essentials to make your wedding day truly unforgettable.
Keep reading for our ultimate wedding hire checklist, packed with expert tips to help you plan a seamless celebration!

Wedding Furniture Hire Checklists
When it comes to planning major events like weddings, having a checklist is your best friend. With so many moving parts, it’s essential to stay organised. That’s why we’ve broken down your big day into three parts: ceremony, post-ceremony drinks, and reception, to ensure nothing gets overlooked.
Remember, not every wedding will require everything listed here, but consider it a starting point to kick off your planning process. Once you’ve got a clear idea of what you need, get in touch with us, and we’ll take care of the rest!
Ceremony Checklist:
- Seating and Tables: Provide comfortable seating for your guests such as our tiffany chairs and white folding chairs and consider additional tables for refreshments and signing.
- Setting Up the Ceremony: Create a picturesque backdrop for your vows and include thoughtful touches like signage and program baskets.
- Special Extras: Be prepared for any weather with umbrellas and ensure your signage is clear and welcoming.
Post Ceremony Drinks Checklist:
- Seating and Tables: Offer a variety of seating options for guests to mingle and relax. Combine high bar tables and stools such as with comfortable lounges and ottomans. We suggest our white wire cocktail tables and stools.
- Food and Drink: Set up grazing tables and ensure you have the necessary catering equipment and glassware.
- Decor, Structures, and Signs: Add personality to your space with cushions, rugs, and decorative accents. Don’t forget signage for directions and menu information.
Reception Checklist:
- Seating and Tables: Arrange seating and tables according to your chosen dining style, and don’t forget to include signage for direction.
- Catering Equipment: Coordinate with your caterer to ensure you have all the necessary equipment and servingware.
- Decor, Backdrops, and Extras: Enhance your reception space with table decor, backdrops for photos, and other decorative elements.
Tips to Take the Stress Out of Your Big Day:
- Understand your venue’s inclusions and plan accordingly.
- Look for opportunities to reuse items throughout the day to save time and money.
- Plan for your maximum guest count to ensure you have enough furniture and decor.
- Choose a reliable supplier like Event Hire Co to streamline your rental process.
When Should You Start the Wedding Hire Process? The timing of your wedding hire process will depend on your wedding date and the availability of the items you need.
Ask the Experts: If you ever feel overwhelmed or need guidance during the planning process, don’t hesitate to reach out to the experts at Event Hire Co. We’re here to help you create the perfect atmosphere for your special day.
With Event Hire Co by your side, planning your dream wedding just got a whole lot easier!