‘Tis the season to start planning your end-of-year festivities, and the clock is ticking down to the sound of Mariah Carey’s “All I Want for Christmas Is You” echoing through every shopping mall. Whether you’re filled with holiday cheer or cringing at the prospect of organising a corporate Christmas party, one thing is for sure: it’s time to get the ball rolling. At Event Hire Co, we’re here to guide you on a journey to effortlessly plan the most sensational corporate Christmas party of 2023.
Step 1: Mastering Your Budget
Before you dive headfirst into the world of party planning, take a deep breath and crunch those numbers. Your budget will be the North Star guiding your party preparations. It shapes the size, style, and scope of your event. Break it down, allocate funds wisely, and you’ll pave the way for a festive bash that’s both memorable and financially responsible.
Step 2: Picking the Perfect Date
Finding the right date for your corporate Christmas extravaganza can be a puzzle, especially if your guest list includes hundreds of employees. Smaller companies might have it easier, but no matter your situation, timing is key. Poll your team for preferred dates or take charge and set the date yourself. Keep in mind that Fridays or Saturdays are a safer bet to avoid post-party “sick” calls. And remember, once the date’s set, send those invitations early to ensure you get RSVPs from everyone on Santa’s nice list.
Step 3: Unveiling the Venue
With the budget in check and the date squared away, it’s time to scout the ideal location. Whether your guest list is long or short, your venue should fit like a glove. For larger gatherings, consider a private function venue for a lavish Christmas dinner or a spirited cocktail soirée. If you’re working with a more intimate group, why not shake things up with unique ideas like go-karting, a boat party, a picnic day, or even a round of bowling? Your venue choice should align with your budget, ensuring you have funds left over for other party essentials like delightful eats, charming decor, and more.
Step 4: Picking a Theme
Elevate your Christmas party with a theme that’ll have everyone buzzing with excitement. Whether it’s a decor theme, an attire theme, or something entirely unexpected, the possibilities are endless. Consider transforming your space into a formal winter wonderland, hosting an ugly Christmas sweater soirée, or diving into a holiday movie-themed extravaganza. Once you’ve chosen a theme, let your creative juices flow, considering chair hire, table hire, decorations, and other rentals that bring your vision to life. And if you’re seeking furniture hire that’s as unique as your theme, check out our glow furniture range at Event Hire Co. After all, who can resist the allure of a glow-in-the-dark holiday soirée?
Step 5: Feast and Cheers
Now, onto the most appetizing part: food! Everyone’s heart (and stomach) is set on a scrumptious meal at these events, so choose wisely. Most venues offer in-house catering, which can be budget-friendly. Alternatively, explore external catering options to elevate your culinary experience. Consider the setup—plated courses, a buffet, or delectable finger foods? When sending out invites, ask guests about dietary requirements, ensuring your menu caters to all tastes and restrictions. And let’s not forget the libations! An open bar is a delightful touch if your budget allows. For those keeping it non-alcoholic, provide complimentary water, juices, and soft drinks, with an option for attendees to purchase alcoholic beverages at a reasonable cost.
Step 6: It’s Time to Party!
Finally, the day has arrived, and it’s time for your team to bask in the festive glory. Enjoy a day or night filled with laughter, unforgettable moments, and ample Instagram-worthy opportunities. Don’t forget to snap photos to immortalise the memories—and to make your colleagues green with envy on social media!